Preparation Instructions for DEBS '12 Papers 

Authors of accepted papers should have already received reviewer comments by email. Please take them carefully into account when preparing your camera-ready paper for the proceedings. The final paper and the signed copyright form are due on

May 30th, 2012 at 12pm CET

This is a firm deadline for inclusion of your paper in the proceedings. Also, at least one of the paper's authors must be registered for the conference by this date.

1. Page Limits 

 Your page limit is set by the category your submission has been selected for: 

Regular Full Paper =

12 Pages

 

Short Paper =

4 Pages

Industrial Paper =

10 Pages*

Tutorial Paper =

3-12 Pages

Demos & Posters = 

2 Pages* 

Grand Challenge =

3-6 Pages*

 

* If you want to contribute an abstract only, please add references, ACM classification sections as well as the copyright statement as it is the case for full papers.

 

The DEBS '12 Proceedings will be copyrighted by ACM (Association for Computing Machinery),

click here to review their copyright and permissions policy.

 


2. Preparation Requirements/Recommendations
for Preparing Your Final Version


Microsoft Word Instructions

(a)

Please download the sample/template word document from ACM: http://www.acm.org/sigs/pubs/proceed/template.html
We strongly encourage you to review the sample file above so you will be aware of the mandatory sections, copyright strip information (see step b), formatting requirements, font requirements, font sizes, and spacing required for the your final version.

(b)

 

The correct ACM DEBS '12 copyright-permission notice needs to be inserted in the sample files above, see page 1, bottom of column 1 before you submit your final version. Click here to open or download the DEBS '12 copyright-permission statement to include in your existing ACM SIG formatted file. This statement must be in 8 pt. Times New Roman font, with the first paragraph text justified, with DEBS '12 (the venue acronym in italics). See the attached pdf to view how the ACM copyright stratement should appear: http://www.acm.org/sigs/publications/sig-alternate.pdf


LaTeX Instructions

*Latex users, please note that a postscript (PS) version of your submission may be requested. This is because 13 out of 17 pdflatex submissions do not have all fonts embedded properly.

(a)

This specified class file must be used for your submission:
sig-alternate class file (right click to download the sig-alternate class file to use)

(b)

When using the specified class file above, you may want to fetch the additional sample files and instructions provided under 'Option 2: LaTeX2e' from http://www.acm.org/sigs/publications/proceedings-templates#aL2

(c)

Include the following five (5) lines in your .tex document after \begin{document} will produce the correct ACM & needed conference copyright statement and needed info for the bottom/left of the first page:

\conferenceinfo{DEBS ’12,} {July 16--20, 2012, Berlin, Germany.}
\CopyrightYear{2012}
\crdata{978-1-4503-1315-5}
\clubpenalty=10000
\widowpenalty = 10000

(d)

Type 1 or TrueType fonts must be used (usually default settings). Type 3 fonts are not allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see this hint in the ACM FAQ list

 


3. Mandatory Fields for your Submission's Preparation and Submission Page fields.

Please continue reading for additional information on preparing your final version
which includes the requirements for Page Size, File Naming Scheme, ACM Classification Sections, Images, Figures, Illustrations, 3rd Party Material Permissions, Bad Breaks, Creating an ACM compliant pdf, Optional accompanying thumbnail image and caption.

Page Size

The page size for this ACM publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIG standards, templates, and formats will be returned to the author for corrections and/or alterations.

File Naming Scheme

Name your final submission according to the ACM convention: firstauthorlastname.pdf (e.g. AndreasBehrend.pdf) using the name of the first author.

Title

Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters
*Note the Capital Letter "M" in Must, Meaning, and Main
*Note the Capital Letter "C" in Caps and Capital
*Note the Capital Letter "L" in Letter and Letters

Prefixes: In order to distinguish different paper types, it is mandatory to prefix your title with

“DEBS Grand Challenge:” if your paper belongs to this category

“Tutorial: ” if your paper is a tutorial paper

“Invited Keynote: ” if your are a keynote speaker

“Demo: ” if you are presenting a demo

“Poster: ” if your are describing your poster

“Experience Report: ” if you have this special industrial paper

“Short Paper: ” if you contribute a short research paper

Authors' Complete Names, Email, Affiliation, & Affiliation Location

Be sure to update the final version of your PDF prior to submitting to include all authors full names, and correct affiliation anmes, location, and other information under the title of the paper. See page 1 of the ACM sample pdf.

Abstract

Authors are strongly encouraged to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page. See page 1 of the ACM sample pdf.

References

Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or extended abstract. See page 4 of the ACM sample pdf.

ACM Classification Sections

 

 

The "Categories and Subject Descriptors" and "Keywords" and are mandatory by ACM on the first page of your submission after the Abstract text. See page 1 of the ACM sample pdf, how these 2 sections should appear on your submission.

Read this section carefully. Your selections for the three sections are mandatory on the submission page when submitting your final version. See page 1 of the ACM sample pdf. Note: General Terms are no longer mandatory to appear on the first page of your paper

Categories and Subject Descriptors (Mandatory for the first page of your paper): Make sure that your selection included on the first page of your paper after Authors' Keywords are also chosen properly on the submission page. Click here for information on the ACM Computing Classification Scheme.

General Terms (mandatory in the submission system, not on the first page)

The best way to understand the General Terms is that they are orthogonal to the subject categories, that is, they cut across all subjects. Click here for information on the ACM General Terms.

Keywords: This section is your (author) choice of terms that you would like used to index your work.

Bad Breaks

Be sure you do not have bad page breaks or bad column breaks. One example of a bad column break is a ‘widow.”
A “widow” occurs when the last line of a paragraph that begins at the bottom of one column appears by itself at the top of the next column). If this happens, tighten the previous column to bring it back, or force an additional line of text over to the next column.
Also make sure that Section and Sub-section heads have at least 2 lines of body text below them when they appear at the end of a page or column.

Third Party Material

In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses, and the authors will provide the same permissions in writing to ACM. If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions.

Images & Figures

 

 

 

 

 

 

 

 

 

 

 

These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.

(a) Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in any distributed electronic proceedings and in the ACM digital library.

(b) Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.

(c) TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.

(d) Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.

(e) Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.

(f) Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

No Page Numbering, Headers, & Footers

Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.

Acknowledgements

It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section). See page 4 of the ACM sample pdf.

Creating an ACM Compliant PDF (Mandatory)

Your PDF file must be ACM Compliant to include in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.
Right Click here to obtain the (acm.joboptions) to use ACM distiller settings for full versions of Adobe Acrobat and Distiller ONLY. The acm.joboptions has all the settings and requirements to create an ACM compliant PDF with Adobe Acrobat-Distiller.


4. Submission Page Fields & Submitting the Files Necessary 

Remember to Submit All the Relevant Information and Correct Files When you Submit.
Submit your final version only (not drafts).

Submission Page

When your final version is ready, you need to upload your pdf file on or before May 30th. Please use again EASYCHAIR ttps://www.easychair.org/account/signin.cgi?conf=debs2012 for submitting your final version. As an accepted author, you have access to the proceedings section of easychair where you can upload your final paper version.


5. After You Submit (What to Expect)

Confirmation

You will see a confirmation screen after a successful upload. As well, a confirmation email will be sent to the contact's email address entered on the submission page.

 

ACM Copyright Form to be Completed

The contact will receive an email with a link to the appropriate ACM electronic form to sign after the final version has been checked, processed, and verified (within a few days after the submission deadline). The ACM eform usually only takes moments to complete. Please give this your immediate attention when the link for the appropriate ACM copyrights and permissions form is received.

 

OK or Fixes Needed

You will be contacted by one of the publication coordinators in case you must fix something. If this is true, you will receive specific information about how to revise your submission to meet requirements, and a new deadline will be given to submit the corrected material. You are required by the chairs to adhere to this NEW deadline so publication is not delayed.

 

Note: Usually, only one form is needed, and it can be signed by the lead or contact author. A second form may be requested from co-presenters depending on any US or foreign government affiliations. Sheridan and/or ACM Copyrights-Permission office will notify you if a second form is needed.


Questions                                                 

If you still have questions or problems about the ACM & SIG formatting requirements, please contact us via email at: behrend@cs.uni-bonn.de with the conference acronym (DEBS '12) in the subject line.